• Name:

  Personal Assistant

• Position:

  1 Positions

• Posted:

  1 year ago

• Location:

  Arusha, Kisongo

• Category:

  Jobs & Freelancing

• Deadline:

  15/07/2023

• Salary Range:

  500000 - 1500000

• Employer Name:

  Directors at Expert Consultancy Ltd

• Job Level:

  Entry Level

• Work Type:

  Full Time

• Job Qualification:

  Bachelor

• Years Of Experience:

  4

• Views:

  231

Job Details
=We are currently hiring for a Personal Assistant to the Directors.

Benefits Packages
-Attractive remuneration packages which commensurate with the qualification and experience metrics will be offered to the successful candidate.

Summary of job
-Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of their day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.

Main responsibilities
v Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.

v Manage Director’s travel arrangements (including visas/accommodation).

v Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

v Maintain Director’s office systems, including data management and filing.


v Maintain records of Director’s contacts.


v Screen calls, enquiries and requests, and deal with them when appropriate.

v Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.

v Produce documents, briefing papers, reports and presentations for the Director.

v Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.

v Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.

v Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.

Meet and greet visitors at all levels of seniority
v Supervise all company incoming/outgoing mail.

v Any other duties as may reasonably be required by the Director.
Interdependencies/Interfaces

v Highly organized work style with excellent interpersonal skills

v An energetic personality with can do attitude

v Extraordinary ability to multitask, organizational planning skills

v Highly accountable with excellent professional work ethics & high-level integrity

v Preferred a self-initiative and adaptability personality
Competencies and Experiences

v Minimum 4-6 years in administrative/executive support roles with increasing responsibilities

v A Bachelor’s degree with major in Office Administration, Business Administration, Finance, Accounting, or Human Resources Management would be an advantage


v Experienced Personal Assistant at senior management level.

v Strong organizational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines

v Experience of electronic diary management

v Experience of working in a Higher Transportation Company Environment

v Excellent writing, proof reading and editing skills

v Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the company


v Ability to organize and plan own work

v Excellent attention to detail, with the ability to maintain a high level of accuracy

v A flexible, pro-active approach to work including the ability to prioritise and re-prioritise

v Ability to work on own initiative

v Ability to maintain confidentiality surrounding company materials and information

v High English communication skills, judgment and decision-making ability


v Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.

v A matured personality who willing to moderate, good understanding of local and international travels who also experienced local & abroad travel

HOW TO APPLY:

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (PERSONAL ASSISTANT TO DIRECTORS) on or before 15th July, 2023 to application@expertconsultancy.co.tz

If you are interested in the role, please email your CV to application@expertconsultancy.co.tz with the subject: ‘PA to Directors.

Thank you for your interest in the job opening in our company. We regret to inform that only shortlisted candidates will be notified.